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Accounts Payable Administrator

April 28 2020
Industries Architecture, Engineering and related
Categories Accounting, Finance, Accounts payable
Langley, BC

We are a solid and financially stable group experiencing a huge growth resulted by several acquisitions. We are an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour, and occupational health and safety.

Strategically located in Aldergrove area, We Offer a brand-new office (a full equipped gym is included!), a collaborative environment and a lot of space for your personal advancement. Our purpose is providing peace of mind to both our clients and employees.

We are looking for someone who is passionate, authentic and driven in everything you do. Someone who can help us to consolidate the Accounts Payable function across the group creating and enhancing the current workflow.

If this sounds like the role for you and you embody our core values of Passion, Drive and Authenticity, take this short assessment https://assessments.talentclick.com/s3/UniversalGroup?g=UGT001 as part of the screening process and APPLY NOW!

The Accounts Payable Administrator will be:

  • Processing the weekly disbursement process, preparing all disbursement journals and supporting documentation for approval and transmission to the bank/payee
  • Ensuring all payables transactions are processed accurately and on a timely basis; investigating invoice discrepancies or mismatched invoices to ensure proper resolution
  • Ensuring compliance with the authorization policy related to operating expenses, employee reimbursements and capital expenditures
  • Responsible for all cheque production, safeguarding and procurement of cheque stock, for each disbursement bank account, cancelling/voiding stop payments
  • Responding to vendor queries in a timely, accurate manner; resolving vendor escalations efficiently and effectively; completing timely reconciliation of vendor statements
  • Providing weekly A/P aging reports, key performance indicators and status on long-outstanding items; weekly new vendor reports
  • Dealing with online banking transactions and monitoring payments has been successfully approved and processed
  • Ensuring the corporate credit card bill is timely paid along with proper documentation support
  • Remit payment notices to vendors and reconciling monthly statements
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
  • Keep proper documentation in the files organized and easy to track
  • Undertaking business process efficiency reviews and recommend system automation opportunities.

The ideal candidate would have:

  • Post -Secondary degree or college certificate in related field (e.g.) Accounting, Business Administration or extensive supervisory A/P experience in lieu of a degree/certificate
  • A minimum of 5 years of work experience in a shared services or multi-entity environment
  • Knowledge of QuickBooks is a strong asset
  • A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls with the ability to apply them to business situations
  • Customer-service oriented; ability to manage and resolve escalations in an effective and efficient manner
  • Excellent verbal and written communication skills with the ability to effectively interact with all stakeholders including senior leadership;
  • Demonstrated ability to work under pressure with critical attention to detail and thoroughness
  • Previous experience with ERP implementation



Reports to:

Controller – Dorival Giannoni

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