Accounting Manager

Job summary

Manage accounting, payroll, banking, cash activity, transaction processing, and month-end close for the company and assigned subsidiaries. Maintain accurate financial records and controls, support order-to-cash and inventory reporting, prepare compliance filings, and assist with audits, business planning, and government funding claims.

Job details

About You: Reporting to the VP of Finance, you will play an important role in our Finance team. You are a highly organized, results-oriented professional with strong problem-solving abilities. Self-motivated and capable of working independently, you also know when to seek guidance to ensure accuracy and alignment. You take ownership of everything you do from start to finish, demonstrating proactivity in completing deliverables and communicating status updates to leadership. You are passionate about continuous improvement, always looking for ways to enhance quality, efficiency, and the effectiveness of accounting processes. You thrive in a small-team environment, value collaboration, and are excited to build your career within a fast-growing technology company. Specifically your responsibilities will include: Accounting & Transaction Processing Coordinate and manage accounting, payroll, and administration for the company and assigned subsidiaries, including intercompany transactions. Process and post transactions, including customer invoices, vendor bills, receipts (cheques, wires, EFTs, credit cards), and journal entries. Maintain the accounts receivable ledger and follow up with customers on outstanding balances. Review and approve employee expense reports and enter them into the payroll system for reimbursement. Oversee corporate credit card use, including transaction verification, reporting, and timely payment, and provide oversight of subsidiary credit card processes. Banking & Cash Management Oversee daily banking activity, ensuring all transactions are accurately recorded and reconciled in a timely manner. Monitor company cash activity and oversee subsidiary cash activity to support effective cash flow management. Month-End Close & Reporting Lead the month-end close, posting adjustments including prepaids, capital assets and amortization, accruals, and interest. Prepare monthly balance sheet reconciliations in collaboration with the Finance team. Maintain complete and accurate accounting records in accordance with GAAP and corporate procedures. Identify and resolve discrepancies promptly, ensuring compliance with internal controls and regulatory requirements across all entities. Support year-end audit preparation and the annual business plan. Order-to-Cash & Inventory Manage financial controls and reporting across the order cycle, including customer purchase orders and commercial agreements. Ensure inventory transactions flow accurately between the inventory management and accounting systems, from order through COGS. Support sales administration, including customer supplier-portal registrations and coordination with customers and the sales team. Compliance & Government Programs Prepare corporate financial and payroll reporting and other recurring compliance filings. Assist with funding applications and claims for government programs (e.g., SR&ED, IRAP). Office & Administration Manage the shared finance inbox. Perform other administrative duties as required. Where you Shine! Adaptability and Flexibility: You can pivot quickly and confidently in response to shifting priorities, unexpected changes, and evolving daily routines. Communication: You are skilled at translating complex financial information into clear, simple, and actionable insights. Strong active listening enables you to fully understand the needs of colleagues, stakeholders, and clients. Time Management and Organization: With multiple simultaneous projects, tight deadlines (such as tax season and monthly reporting), and a high volume of tasks, you rely on exceptional organizational skills and disciplined time management to deliver consistent, high-quality results. Problem-Solving and Critical Thinking: In a small, fast-paced environment, you are resourceful and innovative—able to identify issues, analyze data objectively, and propose practical, timely solutions that support both team and business needs. Customer-Centric Mindset: As an accounting manager, you may regularly engage with internal and external clients. You prioritize excellent service, build trust, and maintain strong, long-lasting relationships that contribute to retention and client satisfaction. Qualifications: 5+ years of previous experience in an accounting role and sound knowledge of generally accepted accounting principles Post-secondary education in accounting / business program Proficient in using standard office software with previous experience using accounting software such as Xero and QuickBooks and advanced skill in Microsoft Excel Tools Knowledge/Experience Preferred: Humi Xero TriNet Quickbooks Unleashed About Us: We help scientists and teams turn complex science into actionable insight. Nicoya’s platforms support scientists across discovery, characterization, and quality — helping teams generate reliable, reproducible biophysical insight where it matters most. From nanotechnology to microfluidics, our technologies are built on decades of invention and purposeful growth. Scientists trust us because we pair brilliant engineering with dedicated customer support, ensuring reliable data, intuitive tools, and success at every step. Nicoya is an inclusive and equal opportunity employer. If you require accommodation to participate in the recruitment process, please let us know. We will accommodate your needs as required under applicable legislation. Information related to accommodation requirements will be addressed confidentially. In your application, please include your resume along with a cover letter. While we appreciate all applications, only those candidates selected for an interview will be contacted. No agencies please.

What you’ll do

Manage accounting, payroll, banking, cash activity, transaction processing, and month-end close for the company and assigned subsidiaries. Maintain accurate financial records and controls, support order-to-cash and inventory reporting, prepare compliance filings, and assist with audits, business planning, and government funding claims.

Requirements

Candidates need at least five years of accounting experience, sound knowledge of generally accepted accounting principles, and post-secondary education in accounting or business. The role also calls for proficiency with office software, advanced Microsoft Excel skills, and experience with accounting tools such as Xero and QuickBooks; Humi, TriNet, and Unleashed are also listed as preferred tools.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Payroll · Preferred
• Accounting · Preferred
• Month-End Close · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounting
• Generally Accepted Accounting Principles
• Month-End Close
• Financial Reporting
• Balance Sheet Reconciliation
• Accounts Receivable
• Payroll
• Cash Management
• Intercompany Accounting
• Inventory Accounting
• Order-to-Cash
• Internal Controls
• Audit Preparation
• Microsoft Excel
• Problem-Solving
• Time Management
• Payroll Reporting
• Resourcefulness
• Financial Controls
• Xero (Accounting Software)
• Payroll Systems
• Organizational Skills
• Expense Reports
• Month-End Closing
• Cash Flow Management
• Order To Cash Process
• Administrative Functions
• Self-Motivation
• Accounting Records
• Accounting Software
• Accounting Systems
• Accruals
• Active Listening
• Adaptability
• Amortization
• Auditing
• Customer Support
• Reconciliation
• Business Planning
• Capital Assets
• Cost Of Goods Sold (Inventory)
• Communication
• Continuous Improvement Process
• Bond Credit Rating
• Critical Thinking
• Finance
• Sales
• Leadership
• Inventory Management
• Invoicing

Job areas

• Finance & Accounting
• Management & Leadership
• Administrative
• Accounting Manager
• Accountants
• Financial Managers