Accounts Payable Services - Accounts Payable Associate

Job summary

The Accounts Payable Associate manages invoice queues within automation software and coordinates banking information updates for vendors and healthcare partners. They are also responsible for processing payment batches, reconciling vendor statements, and assisting with year-end audits.

Job details

Accounts Payable Associate Mohawk Medbuy Corporation (MMC) is a national, not-for-profit, shared services organization that supports hundreds of health care providers across Canada, as well as child welfare agencies and other public sector organizations. MMC provides value-driven contracting and procurement solutions for medical/surgical supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital support, warehousing/logistics, technology, procure-to-pay, and accounts payable. With an emerging focus on sustainability and reconciliation with Indigenous Peoples, MMC is actively supporting the creation of a resilient value chain that incorporates environmental, social and governance best practices. Based in Burlington, ON, the organization also has offices in Toronto, Thunder Bay, Kingston, Brantford, London and Chatham, and a distribution centre in Oakville. We are currently recruiting for Accounts Payable Associate to support our Accounts Payable team. Position Overview This position is responsible for managing invoice queues in the invoice automation software with limited data entry activity, collecting vendor, employee and physician banking information and coordinating with Hospitals to update their records. Key Responsibilities Administer the automated and paperless invoice matching and approval system and process payment batches. Manage invoice queues and hold activities in the invoice automation software while minimizing data entry. Track and report statistical variances and identify process improvement opportunities for Team Leads and Managers. Collect banking information from vendors, employees, and physicians; coordinate with hospitals to ensure record updates. Process cheque & EFT batches, including wire transfers and credit cards on a periodic basis. Assure vendors are paid within accepted terms and submit data to bank for positive pay verification. Manage accounts payable aging, coordinating payment decisions with the MRP team to optimize cash flow at hospitals. Review invoices for accurate general ledger account & tax coding. Create and manage payment plans (i.e. recurring invoices). Serve as the primary contact for vendors to assist with issue resolution. Provide professional, prompt, and accurate responses to inquiries from both vendors and internal personnel. Maintain standard work and internal control documentation to ensure compliance. Record, create, analyze, and distribute various statistical reports as required. Review and reconcile monthly vendor statements. Assist with year-end audits by providing necessary reports and samples to auditors. Qualifications and Skills Education, Training, and Experience Mandatory Post-secondary degree or diploma in Business Administration, Finance, Accounting, or another related field. 1-2 years of progressive experience processing accounts payable. Excellent computer skills, including proficiency with MS Office (Excel, Word, Outlook, Teams). Preferred Previous experience in a healthcare environment. Experience with Microsoft Dynamics 365 – Business Central. Experience with Basware or other similar invoice automation software. Travel Ability to travel to Mohawk Medbuy offices if required. As a condition of employment, you are required to submit proof of full COVID-19 vaccination to Human Resources. MMC is a Healthcare of Ontario Pension Plan (HOOPP) employer offering a comprehensive benefits package and flexible remote work options. The targeted hiring range of this role is $47,552 - $52,303 dependent on experience. This job posting is for an existing vacancy. Qualified candidates with a desire to join our innovative team are invited to submit their application in Dayforce. Mohawk Medbuy does not use artificial intelligence to screen, assess or select applicants. We thank all applicants for their interest; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should any accommodation be required. Mohawk Medbuy is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).

What you’ll do

The Accounts Payable Associate manages invoice queues within automation software and coordinates banking information updates for vendors and healthcare partners. They are also responsible for processing payment batches, reconciling vendor statements, and assisting with year-end audits.

Requirements

Candidates must hold a post-secondary degree or diploma in Business, Finance, or Accounting and possess 1-2 years of accounts payable experience. Proficiency in MS Office and experience with invoice automation software or Microsoft Dynamics 365 are highly valued.

Benefits

• Healthcare of Ontario Pension Plan (HOOPP) • Comprehensive benefits package • Flexible remote work options

Listed skills

• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice automation
• Data entry
• Financial reporting
• General ledger
• Tax coding
• Vendor management
• Microsoft Office
• Excel
• Microsoft Dynamics 365
• Basware
• Reconciliation
• Payment processing
• Communication
• Internal controls
• Invoice Matching
• Environmental Social And Corporate Governance (ESG)
• Accounts Payable Processing
• Invoice Review
• Statistical Reporting
• Procure-To-Pay (PTP)
• Furniture Fixtures And Equipment (FF&E)
• Ceridian Dayforce
• Resilience
• Microsoft Excel
• Accounts Payable
• Accounting
• Artificial Intelligence
• Data Analysis
• Auditing
• Automation
• Business Administration
• Internal Controls
• Cash Management
• Child Welfare
• Procurement
• Computer Literacy
• Data Entry
• Disabilities
• Electronic Funds Transfer
• Finance
• General Ledger
• Innovation
• Invoicing
• Problem Solving
• Material Requirements Planning
• Medical Surgical Nursing
• Microsoft Outlook
• Pharmaceuticals
• Process Improvement

Job areas

• Finance & Accounting
• Healthcare
• Administrative
• Logistics
• Data & Analytics
• Accounts Payable Associate
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks