Accounts Payable Administrator

Customer satisfaction. Everything we do is focused on building and sustaining our customers’ trust, confidence and loyalty. ABOUT MICROART: We are an electronic manufacturing company with a focus in producing PCBS (Printed Circuit Boards). Microart Services Inc. is an ISO9001, ISO13485 & AS9100 registered corporation servicing markets worldwide. Our continued commitment to servicing the prototype to mid-volume clientele has awarded us with strong, stable growth over 40 successful years and many valued long-term partnerships. Job Title: Accounts Payable Administrator Reports To: Accounting Manager Department: Finance Shift: 8:30 AM – 5:00 PM Key Responsibilities: • Complete full cycle accounts payable processing, including receiving and verifying invoices against purchase orders, obtaining authorization, matching, coding & posting vendor invoices and processing of payments. • Credit card reconciliation • Review and analyze expense reports and process report for payment. • Reconcile vendor statements and follow-up on past due payables for approval / resolving issues. • Correspond with vendors for invoice discrepancies. Have invoices revised or receive credits; respond to other inquiries. • Performs other related duties as assigned. • Fully participate & own the month-end closing activities related to AP and proper cut-off of expenses including making recommendations for expense accruals and matching in the correct period. • Undertake projects in the Finance Department as assigned and participate fully in year-end audit activities. • Reconciling vendor accounts • Responsible for review of invoices for accuracy and authorization prior to payment as per the Organization’s policies. • Maintain compliance with internal accounting policies and procedures to ensure accurate and thorough documentation. • Participates in the ongoing development and quality improvements of the Accounts Payable/billing processes. • Cross trains and acts as back-up for other staff in Accounts Payable and billing area in the event of absences. • Participates in special projects/committees and accepts other duties as assigned. • Serve as back up to the payroll administrator Qualifications: • Diploma or degree in Accounting, Business or similar • 3+ years of accounts payable experience • 1+ experience in Payroll (preferred) • Intermediate proficiency in Microsoft Excel • Attentive, ability to work independently and prioritize tasks • Strong communication, customer service, time management, and interpersonal skills, especially with both technical and financial backgrounds. Please note that artificial intelligence (AI) is not used at any stage of our recruitment process. All applications are reviewed and evaluated by the recruitment team. Microart Services Inc. is an equal-opportunity employer. We welcome applications from candidates of all backgrounds. Microart Services Inc. is committed to providing accommodation in its recruitment processes to applicants with disabilities, upon request, taking into account the applicant's accessibility needs. If you require accommodation at any time during the recruitment process please email us at [email protected]. To bend over backwards for our customers and to grow our family of people, customers and supply partners treating all with care & attention.

The Accounts Payable Administrator is responsible for full-cycle accounts payable processing, including invoice verification, payment processing, and vendor reconciliation. They also support month-end closing activities, expense report analysis, and serve as a backup for payroll administration.

Candidates must possess a diploma or degree in Accounting, Business, or a related field along with at least 3 years of accounts payable experience. Proficiency in Microsoft Excel and strong communication skills are required, with payroll experience considered an asset.

• Time managementPreferred
• Customer servicePreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• PayrollPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Payroll
• Microsoft Excel
• Invoice processing
• Credit card reconciliation
• Expense reporting
• Vendor management
• Month-end closing
• Financial reporting
• Communication
• Customer service
• Time management
• Interpersonal skills
• Data entry
• Accounting principles
• Full Cycle Accounting
• Expense Reports
• Month-End Closing
• Quality Improvement
• Accounts Payable
• Accounting
• Accruals
• Artificial Intelligence
• Aerospace Basic Quality System Standards
• Auditing
• Reconciliation
• Billing
• ISO 9000 Series
• Printed Circuit Board
• Customer Service
• Electronics Manufacturing
• Finance
• Interpersonal Communications
• Invoicing
• ISO 13485 Standard
• Time Management
• Prioritization

• Finance & Accounting
• Administrative
• Manufacturing
• Accounts Payable Administrator
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week