Finance - Payroll Administrator (Kandor)

Who We Are Kandor Management is a BC-owned and operated security and facility services company serving communities across Canada. At Kandor, we know exceptional service starts with exceptional people. That’s why we invest in hiring the right talent, training them thoroughly, and supporting them to do their best work every day. The result is a team that takes pride in what they do, and it shows in the way we show up. Our strength is built on people. We focus on growth, development, and creating an environment where our teams can build meaningful careers while delivering consistent, high-quality service. We believe facility and security services are more than operations, they’re about supporting the safety, well-being, and success of the communities we serve. Whether we’re working with small businesses or large organizations, we take a thoughtful, end-to-end approach where every detail matters and every role contributes to the bigger picture. Inclusion, diversity, and respect are core to how we operate. We’re committed to building a workplace that reflects the communities we work in. One where different perspectives are valued, voices are heard, and people have the opportunity to grow and thrive. This is an exciting opportunity to join Kandor’s executive team and play a key role in supporting and strengthening our Finance function as we continue to scale. Job Title: Payroll Administrator Job Description Position Title: Payroll Administrator Department: Finance Report to Director of Finance Manage: N/A Key Responsibilities: Process Payroll for entire company (45%) Semi-monthly Payroll for GuardTeck, GT Events, Everclean and Gteck for a total 4000 employees (Hourly and Salary) Employee record management Import payroll entries, including commissions, bonuses and other compensations and deductions, create batches and review payroll utilizing accounting software Process payments to the bank, and manually calculate and generate hardcopy paycheques according to specific demand Ensure payroll for all staff is authorized, verified, and processed accurately and in a timely manner. Deliver timely and outstanding customer service to payroll enquiries from internal and external parties regarding payroll matters. Investigate and resolve payroll issues in a timely manner. Advance the effectiveness of payroll services by implementing improved, standardized processes related to planning and data driven decision making. Provide leadership, advice, and recommendations for payroll solutions to management. Process and review year-end remittances such as: T4, T2200, etc. Review and process payroll-related requests (35%) Action Payroll Tickets Requests (Vacation, Terminations, Pay Discrepancies, Reimbursements, Contract Amendments, Benefits Retro deductions, Bonus) High-level review on Vacation, Reimbursement and pay discrepancies requests. Calculate termination ensuring regulatory compliance and processing final payments in a timely manner. Issue ROEs and provide additional information to Service Canada as required. Union Remittance (10% Time Spent) Ensure regulatory compliance with union agreements. Set up union dues, union benefits and Pension Plan contributions Process and review all union remittances. Ad Hoc Responsibilities (10%): Respond Improve process efficiencies Management reporting (payroll dashboard) Off-cycle payroll/requests ROEs for Mass deactivations Knowledge, Skills, Experience and Education: In-depth understanding of payroll processes and procedures, including payroll accounting, compliance, and tax regulations. Familiarity with payroll systems Strong numerical and data entry skills with attention to detail. Advanced proficiency in Microsoft Office skills (Excel, Outlook, Word) Has exceptional organizational, problem solving, and multi-tasking skills and shows a great attention to detail Demonstrates a commitment to Kandor’s core values Excellent communication skills for effectively interacting with employees and resolving payroll issues. Problem-solving skills to handle payroll discrepancies and complex calculations. Organizational and time-management skills for meeting payroll deadlines. Analytical skills to interpret and reconcile payroll reports. Ability to handle sensitive information with discretion and maintain confidentiality. #KMHP Why Join Kandor Growth Potential As Kandor continues to expand across multiple business lines, we create meaningful opportunities for people who are eager to grow, take initiative, and help shape the future of our organization. Learn and Develop You’ll gain experience working closely with security, cleaning, and technology teams, building skills in cross-functional collaboration, operations, strategy, and leadership. It’s a dynamic environment that supports continuous learning. Supportive Team Culture At Kandor, you’ll join a corporate team that values teamwork, open communication, and a genuine drive to support one another. We succeed together, and we make sure everyone feels part of the mission. Purpose-Driven Work Our work directly empowers frontline teams across the country, ensuring they have the tools, resources, and support they need to deliver exceptional service. Every role at Kandor contributes to creating safer, cleaner, and stronger communities. Recognition & Appreciation We believe in acknowledging hard work, celebrating achievements, and creating space for people to feel valued—whether it’s a major accomplishment or an everyday contribution that makes a difference. If this opportunity excites you and you think you’d be a great fit, we’d love to hear from you. Ready to be awesome? Apply today and help us build something special. Kandor Management is an equal opportunity employer. We value diversity and are committed to an inclusive workplace for all.

The Payroll Administrator is responsible for processing end-to-end payroll for approximately 4,000 employees across multiple business lines. They will also manage payroll-related requests, union remittances, and ensure regulatory compliance with tax and labor requirements.

Candidates must have an in-depth understanding of payroll processes, tax regulations, and payroll accounting. Proficiency in Microsoft Office and strong numerical, analytical, and organizational skills are required to handle complex calculations and meet deadlines.

• Growth potential • Professional development • Supportive team culture

• Time managementPreferred
• Customer servicePreferred
• Problem solvingPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Payroll accounting
• Tax compliance
• Data entry
• Microsoft Office
• Excel
• Problem solving
• Time management
• Analytical skills
• Confidentiality
• Communication skills
• Union remittance
• Record management
• Customer service
• Payroll Reporting
• Cross-Functional Collaboration
• Continuous Development
• Workplace Inclusivity
• Payroll Processing
• Management Reporting
• Payroll Systems
• Payroll Policies and Processes
• Planning
• Data-Driven Decision Making
• Analytical Skills
• Microsoft Excel
• Accounting
• Accounting Software
• Management
• Customer Service
• Communication
• Regulatory Compliance
• Data Entry
• Finance
• Leadership
• Problem Solving
• Microsoft Outlook
• Multitasking
• Operations
• Proactivity
• Remittance
• Time Management
• Process Improvement
• Teamwork
• Detail Oriented

• Finance & Accounting
• Human Resources
• Administrative
• Security & Safety
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week