Jobs in Kitchener, ON

Job summary

The role involves managing the full accounts payable cycle, including invoice processing, vendor reconciliation, and payment execution. Additionally, the position provides administrative support to the accounting team and ensures accurate general ledger coding.

Job details

Position: Accounts Payable Analyst & Administrative Support Specialist Reports To: Controller Department: Manufacturing Location: Manufacturing Floor / Office Company Overview GROTE ELECTRONICS is a leading manufacturer of vehicle lighting and safety systems. We are committed to delivering exceptional quality and value to our customers—both internal and external. We value teamwork, clear communication of quality objectives, and hands-on engagement in improving our processes. Success is driven by individuals who actively apply Kaizen thinking, lead improvement efforts, and help advance operational excellence across the organization. Position Summary We are currently seeking an individual to join our Accounting Department as an Accounts Payable & Administrative Support Specialist in our Waterloo Location. Reporting directly to the Controller, the successful candidate will play a key role in supporting the accounting team by managing the full accounts payable cycle, maintaining vendor relationships, and providing administrative support to ensure efficient business operations. Responsibilities: Process vendor invoices electronically and maintain digital invoice records. Verify vendor invoices against purchase orders, contracts, and subcontract agreements. Accurately enter and upload invoices into the accounting system. Ensure invoices are coded correctly to appropriate general ledger accounts, departments, and projects. Obtain required approvals prior to payment processing. Prepare and process vendor payments through ACH, EFT, wire transfers, and cheques. Reconcile vendor statements and investigate discrepancies. Resolve invoice issues with vendors and internal departments. Monitor accounts payable aging reports and follow up on outstanding items. Investigate and resolve disputed or overdue invoices. Respond to vendor inquiries regarding payment status and account information. Ensure urgent payments are processed accurately and on schedule. Support month-end closing activities related to accounts payable. Provide general support to the accounting team as required. Skills & Qualifications: Certificate or Diploma in Accounting, Business Administration, Finance, or a related field. 1-3 years of Accounts Payable experience. Strong understanding of AP processes, invoice matching, payment processing, and vendor management. Experience processing high volumes of invoices accurately and efficiently. Strong knowledge of general ledger coding and basic accounting principles. Excellent organizational skills and attention to detail. Proficiency with Microsoft Office, particularly Excel, Outlook, and Word. Experience with ERP or accounting software; JD Edwards software experience is an asset. Strong communication and interpersonal skills. Compliance Statement Grote Electronics complies with the Ontario Employment Standards Act, 2000 (ESA) and all applicable employment laws. We are also committed to upholding the Ontario Human Rights Code, ensuring a workplace and recruitment process that is free from discrimination and barriers. AI maybe used in the selection process. Job Type: Full-time, Permanent Pay: $50,000 - $60,000 per year Benefits: Dental care Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Work Location: In person

What you’ll do

The role involves managing the full accounts payable cycle, including invoice processing, vendor reconciliation, and payment execution. Additionally, the position provides administrative support to the accounting team and ensures accurate general ledger coding.

Requirements

Candidates must possess a certificate or diploma in Accounting, Business Administration, or Finance, along with 1-3 years of relevant accounts payable experience. Proficiency in Microsoft Office and experience with ERP or accounting software are required.

Benefits

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Listed skills

• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Payment Processing · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Vendor management
• General ledger coding
• Reconciliation
• Payment processing
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• ERP software
• JD Edwards
• Administrative support
• Communication
• Attention to detail
• Organizational skills
• Invoice Matching
• Vendor Payments
• Administrative Support
• Business Operations
• Organizational Skills
• Month-End Closing
• Time Off Management
• Kaizen Methodology
• Accounts Payable
• Accounting
• Accounting Software
• Automated Clearing House
• Basic Accounting Principles
• Business Administration
• Electronic Funds Transfer
• Finance
• Optometry
• General Ledger
• Interpersonal Communications
• Invoicing
• Microsoft Office
• Operational Excellence
• Payment Processing
• Purchasing
• Vendor Relationship Management
• Vendor Management
• Teamwork
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Manufacturing
• Accounts Payable Analyst
• Billing Analyst
• Accounting and Bookkeeping Clerks
• Billing and Posting Clerks