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About the opportunity: • Maintain accurate customer accounts and accounts receivable records for two operating companies. • Prepare, review, and issue customer invoices and billing adjustments as required. • Track recurring billing schedules and ensure customer accounts are updated on a timely basis. • Review customer account balances and investigate discrepancies, billing issues, or unusual account activity. • Work with internal teams to resolve billing questions, payment disputes, or customer account issues. • Process weekly pre-authorized debit payments and credit card payments. • Record and reconcile customer payments, including PAD, credit card, EFT, cheque, and other payment methods as applicable. • Apply payments accurately against open customer invoices and customer accounts. • Reconcile payment batches to bank activity, merchant reports, and accounting system records. • Investigate and resolve payment application issues, unapplied payments, short payments, duplicate payments, or declined transactions. • Run and review aged receivables reports on a regular basis. • Follow up with customers regarding outstanding balances, past-due invoices, declined payments, or missing payment information. • Maintain accurate records of collection activity, customer responses, and follow-up actions. • Assist with month-end close activities related to accounts receivable, customer balances, payment clearing accounts, and related reconciliations. • Prepare accounts receivable reports, aging summaries, collection updates, and other AR-related reporting for management review. About you: 5+ years of AR experience in a high volume environment Bookkeeping/AP experience an asset Tech savvy, intermediate to advanced Excel skills This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact [email protected] . Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).

What you’ll do

The role involves maintaining accurate customer accounts, issuing invoices, and processing various payment methods including PAD and credit cards. It also requires reconciling payment batches and following up with customers regarding outstanding balances and past-due invoices.

Requirements

Candidates must have over 5 years of AR experience in a high-volume environment and possess intermediate to advanced Excel skills. Applicants must reside in the Greater Toronto Area and be legally permitted to work in Canada.

Benefits

• Medical Insurance • Dental Insurance • Vision Insurance • Retirement Plan • Discretionary Bonuses

Listed skills

• Microsoft Excel · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Invoicing
• Payment Reconciliation
• Excel
• Collections
• Bookkeeping
• Accounts Payable
• Financial Reporting
• Billing Adjustments
• Aged Receivables Analysis

Job areas

• Finance & Accounting
• Administrative