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Job details

We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team in a multi-entity manufacturing and construction environment. The ideal candidate will be responsible for managing the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of invoices, expense reports, and payments involving multiple currencies in a computerized and automated settings. Key Responsibilities Responsible for timely and accurate processing of high-volume vendor invoices for multiple entities in a paperless working environment using AP automation tools-RPA, OCR. Review and process subcontractor/installers billing, manage and reconcile progress billing and holdbacks in coordination with project managers and subcontractors/installers. Ensuring all required supporting documentation and approval is in place prior to payable processing and escalating issues accordingly. Process payments using multi types of payment methods (EFT, ACH, Wires, Bill Payments, Credit Cards, Checks) and with different currencies in multiple entities settings. Responsible for month end close processes ensuring timelines are met for invoice processing, vendor reconciliation, and reporting. Laise with internal departments and vendors to resolve disputes and discrepancies. Ensure adherence to company policies and procedures, comply with various government regulations, tax laws and financial reporting standards. Other job-related duties/special projects and support activities as required Other Duties Identify inefficiencies in AP workflow and suggest and support a culture of continuous improvement and assist in implementing these improvements. Assists in audits by preparing documentation and responding to inquiries. Update and reconcile various accounts payable reports as required. Aid in the maintenance of AP filing systems. Qualifications Post secondary education in accounting 2+ years of experience in accounts payable preferably in manufacturing and/or construction industry Excellent attention to detail, good time management and ability to meet deadlines Strong communication, interpersonal and organizational skills, ability to work independently and in a team setting. Proficiency in MS Word, Excel, Windows, accounting and automation software and tools Compensation: $55,000 - $60,000 annually, based on the successful candidate's qualifications, skills, and experience.

What you’ll do

Manage day-to-day accounts payable operations, including high-volume invoice processing and multi-currency payments across multiple entities. Coordinate subcontractor billing, holdbacks, and month-end closing processes while ensuring compliance with tax laws and company policies.

Requirements

Requires post-secondary education in accounting and at least 2 years of accounts payable experience, preferably in manufacturing or construction. Candidates must be proficient in MS Office and accounting automation tools with strong attention to detail.

Listed skills

• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Vendor Reconciliation
• Multi-currency Processing
• AP Automation
• Month end close
• Subcontractor Billing
• Progress Billing
• Holdbacks Management
• MS Excel
• MS Word
• Time Management
• Interpersonal Communication
• Organizational Skills
• Financial Reporting
• Audit Preparation

Job areas

• Finance & Accounting
• Manufacturing
• Construction
• Administrative