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Job summary

Collect and enter employee payroll information, manage time-off records and employee systems, and provide administrative support to the Managing Director and office staff. Oversee office operations, vendors, purchasing, invoices, payments, compliance, and meeting or event preparation.

Job details

Position: Payroll / Office Manager (6 month contract to start with possibility of it being extended) In office - Monday, Tuesday, Thursday - Part time About the Job Our client is seeking a permanent, full-time Office Manager. Reporting to the Managing Director, the Office Manager is responsible for providing administrative and office support for approximately 30-40 employees in the Calgary office, as well as creating an engaging and positive office environment for visitors and staff. Duties & Responsibilities • Provide administrative support to the Managing Director and office staff as needed • Collect and enter employee payroll information for monthly payroll processing • Perform and supervise general office activities - send, receive, manage and distribute communications both internally and externally (including emailing, scanning, filing, general mail tasks, shipping, etc.) • Manage the office, parking and storage space and liaison with our building management company and various vendors providing maintenance, security (door passes and parking tags) and other occupancy services • Ensure the office is compliant with ISO standards as documented in both GA-000026 TPI Facilities, Maintenance and Safety Procedures and QA-000508 TPI Quality Manual • Create Purchase Orders through Oracle iProcurement system for expenditures • Approve invoices and employee expenses for payment • Monitor bank accounts; process payments of invoices and employee expenses via EFT • Manage and track time off for vacation, sick days, etc. • Manage employees in Replicon Time Management System and APEGA system • Office, conference/meeting rooms and event preparation, set-up and cleanup • Order office/food supplies and other general office duties as required Required Skills & Experience • Minimum 5 years of recent and related experience with excellent computer skills, particularly in Excel and Word. • Superior communication, office administration skills and planning and coordination skills are essential for success in this role. Must have the ability to problem-solve, balance priorities and multi-task to meet deadlines. • Written English skills must be top 1%. • High emotional quotient to work with a diverse team with differing individual needs and expectations. • Detail-oriented, self-motivated and able to work cooperatively with a variety of team members and professionals in a small and dynamic team environment. • Must have a legal working status in Canada (such as Citizenship, Permanent residence or work permit). Bonus Skills: • Previous experience with Ceridian payroll system, Oracle iProcurement system and Concur expense system.

What you’ll do

Collect and enter employee payroll information, manage time-off records and employee systems, and provide administrative support to the Managing Director and office staff. Oversee office operations, vendors, purchasing, invoices, payments, compliance, and meeting or event preparation.

Requirements

Requires at least five years of recent, related experience, strong computer skills—particularly in Excel and Word—and excellent communication, administration, planning, and coordination abilities. Candidates must be detail-oriented, self-motivated, able to manage competing priorities, and legally authorized to work in Canada; experience with Ceridian, Oracle iProcurement, or Concur is an asset.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Administration
• Office Administration
• Microsoft Excel
• Microsoft Word
• Communication
• Planning And Coordination
• Problem-Solving
• Multitasking
• Attention To Detail
• Time Management
• Invoice Processing
• Expense Approval
• Vendor Management
• Purchase Order Management
• Employee Records Management

Job areas

• Administrative
• Finance & Accounting
• Human Resources
• Management & Leadership