Accounts Payable Specialist – Retail Grocery

Job summary

The specialist will process high-volume vendor invoices using three-way matching and reconcile vendor statements to ensure timely payments. They are also responsible for resolving pricing and quantity discrepancies and supporting month-end closing and inventory records.

Job details

Job Summary Accounts Payable Specialist – Retail Grocery Company: J Dass Corp Location: Vaughan, Ontario Department: Accounts Payable / Finance Employment Type: Full-Time The Opportunity J Dass Corp is seeking a detail-oriented and experienced Accounts Payable Specialist with strong retail/grocery industry experience. The successful candidate will be responsible for processing high-volume vendor invoices, matching invoices with purchase orders and receiving documents, reconciling vendor statements, processing payments, and supporting accurate financial and inventory records. Responsibilities Process high volumes of vendor invoices, credit memos, and expense claims. Perform three-way matching of purchase orders, receiving documents, and invoices. Verify quantities, pricing, product codes, discounts, and taxes. Process invoices from grocery suppliers, distributors, and service providers. Investigate and resolve discrepancies involving shortages, damaged goods, returns, pricing errors, and credits. Reconcile vendor statements and follow up on outstanding balances. Maintain accurate AP aging reports and ensure payments are made on time. Communicate with vendors, store managers, and department teams regarding invoices and payments. Assist with month-end closing, accruals, reconciliations, and reporting. Support inventory and cost-of-goods processes through accurate invoice entry. Ensure proper application of Canadian GST/HST/PST requirements. Maintain organized records for invoices, payments, purchase orders, receiving documents, and vendor correspondence. Assist with internal and external audits. Qualifications 2+ years of Accounts Payable experience. Retail, grocery, supermarket, food distribution, or similar high-volume AP experience required. Diploma or degree in Accounting, Business Administration, Finance, or a related field. Strong knowledge of three-way matching and vendor invoice processing. Experience handling purchase orders, receiving discrepancies, returns, credits, and vendor statements. Knowledge of Canadian accounting practices and GST/HST/PST. Experience with accounting software such as QuickBooks; experience with LBoss POS or similar retail systems is an asset. Strong Excel skills, including VLOOKUP/XLOOKUP and PivotTables. Excellent attention to detail, accuracy, organization, and time management. Strong communication and problem-solving skills. Ability to work independently in a fast-paced retail/grocery environment. Required Retail/Grocery Experience Candidates should have hands-on experience with grocery or retail Accounts Payable, including: Processing invoices from grocery suppliers and distributors. Matching invoices to purchase orders and receiving records. Handling shortages, damaged products, returns, and pricing discrepancies. Reconciling supplier statements. Processing high volumes of invoices. Supporting inventory and cost-of-goods accounting. Communicating with vendors and store departments to resolve AP issues. What's in it for you? (Salary, Commissions & Benefits) On-site role located in Mississauga, ON — work together with your team at our office Competitive base salary compensation

What you’ll do

The specialist will process high-volume vendor invoices using three-way matching and reconcile vendor statements to ensure timely payments. They are also responsible for resolving pricing and quantity discrepancies and supporting month-end closing and inventory records.

Requirements

Candidates must have over 2 years of Accounts Payable experience specifically within the retail or grocery industry. A diploma or degree in Accounting, Finance, or Business Administration is required, along with proficiency in QuickBooks and advanced Excel.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Three-way Matching
• Vendor Reconciliation
• Invoice Processing
• QuickBooks
• Excel
• VLOOKUP
• XLOOKUP
• PivotTables
• GST/HST/PST Compliance
• Inventory Accounting
• Cost of Goods Sold
• Financial Reporting
• Problem Solving
• Time Management
• Communication

Job areas

• Finance & Accounting
• Retail
• Food & Beverage
• Administrative