Payroll Specialist

Job summary

Process full-cycle payroll for hourly, salaried, and commission-based employees across multiple U.S. states, maintaining accurate employee records and ensuring timely, compliant payments. Respond to employee payroll inquiries, coordinate timekeeping and discrepancy resolution with HR and managers, and support payroll reporting, tax filings, audits, and period-end processes.

Job details

If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the GDI Ainsworth team today! Job Summary: Reporting to the Payroll Manager - the Payroll Specialist works in partnership with the Human Resources team and all department Managers and provides administrative support for Payroll functions. This role delivers superior customer service to all employees, liaises with external suppliers and provides support to organization's payroll and HR function. This role ensures legal compliance, accurate data entry and timely payroll processing. Key Responsibilities: Process full-cycle payroll for hourly and salaried employees across multiple U.S. states on a bi-weekly or semi-monthly schedule. Accurately input and maintain employee data including new hires, terminations, transfers, and compensation changes. Ensure compliance with federal, state, and local wage and hour laws, as well as company policies. Respond to employee inquiries regarding pay, deductions, and payroll policies in a timely and professional manner. Coordinate with HR and department managers to verify timekeeping data and resolve discrepancies. Process off-cycle checks, bonuses, and manual payments as needed. Prepare and review payroll reports for accuracy and provide audits as required. Maintain payroll records and documentation in accordance with legal and internal requirements. Generate and distribute pay statements, W-2s, and other tax documents. Assist in payroll tax reporting and filings in coordination with internal or external tax partners. Support year-end and quarter-end processes including reconciliations and audits. Qualifications: Bachelor’s degree or equivalent. 5–7 years of full-cycle payroll experience across multiple multiple U.S. states and jurisdictions. In-depth knowledge of payroll compliance and accounting practices. Experience with UKG and processing hourly, salaried, and commission-based payrolls. Strong attention to detail, organizational skills, and ability to manage deadlines. Excellent communication skills and proficiency in MS Office (Word, Excel, Outlook, PowerPoint). The salary range is $55,000 to $75,000 per year. Actual salaries will vary based on factors such as education, experience, knowledge, skills, and abilities, as well as alignment with market data. The base salary is just one component of Ainsworth’s total compensation package, which also includes additional rewards and benefits such as short-term incentives and health insurance, among others. This posting is for an active and current vacancy; interested applicants are encouraged to apply as soon as possible. Why work at GDI Ainsworth? GDI Ainsworth is growing at an unprecedented rate and to help attract and retain top talent. We offer a wide variety of benefits including the following: Benefits: Comprehensive health, dental and medical benefits, including wellness supports and generous vacation Rewards: Service milestones and peer recognition plus Employee Discounts and Incentives Diversity: An inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. GDI Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. GDI Ainsworth is an integrated multi-trade company, offering end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country! Join us…. Make a difference.

What you’ll do

Process full-cycle payroll for hourly, salaried, and commission-based employees across multiple U.S. states, maintaining accurate employee records and ensuring timely, compliant payments. Respond to employee payroll inquiries, coordinate timekeeping and discrepancy resolution with HR and managers, and support payroll reporting, tax filings, audits, and period-end processes.

Requirements

Requires a bachelor’s degree or equivalent and 5–7 years of full-cycle payroll experience across multiple U.S. states and jurisdictions. Candidates should have in-depth payroll compliance and accounting knowledge, UKG experience, strong attention to detail and organizational skills, deadline management ability, and excellent communication and Microsoft Office skills.

Benefits

• Health Insurance
• Dental Benefits
• Medical Benefits
• Wellness Supports
• Generous Vacation
• Short-Term Incentives
• Service Milestone Rewards
• Peer Recognition
• Employee Discounts
• Employee Incentives

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Payroll Processing
• Multi-State Payroll
• Payroll Compliance
• Payroll Accounting
• UKG
• Hourly Payroll
• Salaried Payroll
• Commission-Based Payroll
• Payroll Tax Reporting
• Timekeeping Reconciliation
• Payroll Auditing
• Employee Data Management
• Customer Service
• Attention To Detail
• Deadline Management
• Microsoft Office

Job areas

• Finance & Accounting
• Human Resources
• Administrative