Accounts Receivable Coordinator

Job summary

Process and record incoming cheques, cash, post-dated cheques, and pre-authorized debit payments, and maintain accurate property and homeowner account records. Post NSF transactions, notify clients, and prepare and file closing documents while managing a high volume of work accurately and on time.

Job details

Description Accounts Receivable Associate (Mississauga) FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development. The Accounts Receivable Associate – Receipts is responsible for processing and depositing cheques, cash, and electronic payments, including Post-Dated Cheques (PDCs) and Pre[1]Authorized Debit (PAD) forms. The role also involves handling NSF transactions, managing closing documents, and supporting data entry to maintain accurate owner records. Attention to detail and proficiency in computer applications are essential, as is the ability to efficiently manage a high volume of payments. Strong verbal and written communication skills are also required. Duties & Responsibilities The Accounts Receivable Clerk – Receipts will be highly motivated self-starter who will be responsible for entering payment data into the accounting systems: Accurately handle and process all incoming cheques, ensuring they are correctly recorded and deposited Track, record, and process Post-Dated Cheques (PDCs), ensuring timely updates to the relevant property and homeowner accounts Enter cash and cheque charges based on income reports received from onsite teams, ensuring accurate and timely posting of payment details Process Pre-Authorized Debit (PAD) forms, ensuring all entries are completed accurately and within deadlines Post Non-Sufficient Funds (NSF) transactions and send appropriate notification letters to clients, following up as needed Compile and finalize closing documents, ensuring all necessary paperwork is completed and filed correctly The successful candidate works well with Supervisors, Managers, Colleagues, and Clients by: Being well organized, resourceful and being able to meet deadlines Possessing excellent analytical skills and having a keen eye for details The role will be well suited for professionals who are detail oriented and can process a large volume of data with high accuracy. Education & Experience High school diploma or equivalency preferred. College level courses in accounting One (1) to three (3) years of Accounts Receivable, Collection experience preferred. MS Office (Word, Excel, Power-point) Knowledge, Skills & Proficiencies To perform this job successfully, an individual must: Ability to handle a heavy workload and meet deadlines Team player who is able to work in a fast-paced environment Ability to work well under pressure and remain detail focused Ability to work in a flexible hour environment, as some evenings may be required in order to meet deadlines (i.e. year-end, budgets, evening board meetings etc.) Excellent verbal and written skills, able to get ideas across and maintain composure in a changing environment Ability to manage time effectively and prioritize responsibilities Excellent attitude and willingness to continuously learn and update skills in order to remain competitive and challenged Compensation Compensation for this role is $43,000 to 45,000 + benefits Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, colour, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. FirstService Residential welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the hiring and selection process. In accordance with Ontario’s Employment Standards Act (ESA) requirements, we confirm that this job posting is for an existing position within our organization. Disclaimer We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. INDHON Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.

What you’ll do

Process and record incoming cheques, cash, post-dated cheques, and pre-authorized debit payments, and maintain accurate property and homeowner account records. Post NSF transactions, notify clients, and prepare and file closing documents while managing a high volume of work accurately and on time.

Requirements

A high school diploma or equivalent is preferred, along with college-level accounting coursework and one to three years of accounts receivable or collections experience preferred. Candidates should be proficient with Microsoft Office and able to manage heavy workloads, meet deadlines, communicate effectively, and maintain accuracy under pressure.

Benefits

• Medical Benefits
• Dental Benefits
• Career Training
• Professional Development Support

Listed skills

• Accounts receivable · Preferred
• Payment Processing · Preferred
• Cash handling · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Receivable
• Payment Processing
• Cheque Processing
• Cash Handling
• Post-Dated Cheque Management
• Pre-Authorized Debit Processing
• Non-Sufficient Funds Processing
• Data Entry
• Accounting Systems
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Attention to Detail
• Time Management
• Written Communication
• Verbal Communication

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support

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