Accounts Payable and Office Administrator

Are you an experienced accounts payable and office administration professional looking for an opportunity to join an exciting and growing real estate company Do you enjoy working in a fast-paced environment where you have the opportunity to interact with a diverse group of tenants and team members? Do you want to work with a company whose values of family, teamwork, community, and integrity align with your own? If you answered YES to any of these questions, Shift Real Estate Management has an opportunity for you! Shift is looking for a highly engaged, enthusiastic, and detail-oriented individual to join our team as an Accounts Payable and Office Administrative Professional. Our ideal candidate must be very organized, with a strong work ethic and solid verbal and written communication skills. Why you BELONG at Shift: * Competitive compensation plan with industry-leading health & dental benefits * Employer-matched RRSPs and travel rewards * We have regular employee gatherings such as BBQs, charity events and much more! * A people-centric environment, where doing the right thing and providing exceptional service comes first * Opportunity for growth and advancement within the organization via training and continuous improvement * Support from management and other team members to help you succeed. * A stable, family-owned business that has been part of the community for over 30 years! Job Responsibilities * Provide support for property management, facilities and project teams * Assisting in the preparation and coordination of sales, lease and other legal documents * Managing and coordinating bookings * Assisting in the preparation of reports and other documents * Point of contact for vendors, tenants and prospective purchasers * General office administrative support * Accounts payable for multiple entities * Project costing accounts payable * Credit card reconciliations * Assist in reconciliations as required * Other duties as required Opportunities for Growth This position comes with the opportunity to grow in various areas of the business, including: * Marketing * Property management * Office management * Sales/lease support * Legal and investor coordination * Facility management support Success Factors & Qualifications * Detail-oriented, highly organized, and able to effectively manage time and meet deadlines in a fast-paced environment. * Naturally curious with a willingness to dive in, learn quickly, and develop a thorough understanding of projects and business operations. * Demonstrates a strong work ethic, growth mindset, and team-first attitude, with a willingness to support tasks of all sizes. * Maintains the highest standards of integrity, professionalism, and confidentiality. * Experience in office administration and/or accounts payable across multiple entities or projects is considered an asset. * Proficiency with Microsoft Office applications, particularly Excel and QuickBooks experience is considered an asset. * Strong attention to detail, including the ability to work accurately with documentation. * Experience with legal documents is an asset. * Enthusiastic about contributing across multiple areas of the business and supporting evolving business needs.

The role involves managing accounts payable for multiple entities, performing credit card reconciliations, and providing comprehensive office administrative support. Additionally, the candidate will act as a primary point of contact for vendors and tenants while assisting with property management and legal documentation.

The ideal candidate should be highly organized and detail-oriented with a strong work ethic and effective communication skills. Proficiency in Microsoft Office and experience with QuickBooks or legal documentation is considered a significant asset.

• Health benefits • Dental benefits • Employer-matched RRSPs • Travel rewards • Training and continuous improvement opportunities

• Time managementPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Office administration
• QuickBooks
• Microsoft Office
• Excel
• Reconciliation
• Project costing
• Communication skills
• Time management
• Attention to detail
• Legal document coordination
• Property management support
• Vendor management
• Tenant relations
• Data entry
• Organizational skills
• Report Writing
• Administrative Support
• Office Administration
• Professionalism
• Business Operations
• Growth Mindedness
• Ability To Meet Deadlines
• Curiosity
• Credit Card Reconciliations
• Strong Work Ethic
• Quick Learning
• Accounts Payable
• Management
• Communication
• Confidentiality
• Continuous Improvement Process
• Property Management
• Facility Management
• Sales
• Marketing
• Office Management
• Project Cost Management
• QuickBooks (Accounting Software)
• Real Estate
• Time Management
• Coordinating
• Teamwork
• Enthusiasm
• Detail Oriented

• Administrative
• Finance & Accounting
• Management & Leadership
• Legal
• Accounts Payable Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week