Clerk, Accounts Payable

Job summary

The Accounts Payable Clerk processes vendor invoices, payments, and electronic funds transfers while maintaining accurate vendor records. They also assist the accounting department with journal entries, credit card reconciliations, and financial reporting tasks.

Job details

The Clerk, Accounts Payable works independently to process payables including cheques and electronic funds transfers. The Accounts Payable Clerk also provides assistance to the Accounting department with entering journal entries and credit card transactions. KEY RESPONSIBILITIES * Perform the day-to-day Accounts Payable function for the department: * Compile vendor invoices and provide for coding and payment authorization * Ensure complete vendor management records are collected, set up, and accurately managed for processing payments * Follow up to ensure SIN is obtained for preparation of vendor payments * Review coding of invoices for accuracy and process payments * Prepare and process payments including cheques and electronic funds transfers (EFT), and distribute cheques and EFT notices * Prepare wire payment details in ScotiaConnect * Maintain expense workflows and administrative screens in the electronic workflow software * Update quarterly Administration and Finance & Audit Committee forecast working papers with actual expenses incurred. Support preparation of audit sample requests * Prepare routine government remittances * Assist with preparation of T4s for committee members and councillors * Review interface transactions between internal databases and accounting system to ensure accuracy and follow-up on errors identified * Provide back-up to the Accounting Assistant when required * Prepare and enter journal entries, including credit card transactions, and ensure appropriate documentation for credit card expense forms. Reconcile credit card statement details. * Prepare committee honorariums with appropriate withholdings applied and maintain corresponding database * In support of continuous quality improvement, review and make recommendations to update process or procedures within the program and assist with testing transactions and systems. * Other duties as required QUALIFICATIONS * Required Minimum Qualifications: * Post secondary diploma in accounting or equivalent * 1 year of related accounting experience * Preferred Qualifications and Experience: * Good communication skills with a strong customer focus * Intermediate Microsoft Office or Office365 skills * Strong organizational skills with the ability to multitask and prioritize * Exceptional attention to detail and time management * Experience with Microsoft Dynamics, BI360, and CoreIntegrator is an asset. SALARY The annual salary for this position is $53,816 and includes a comprehensive benefits package and pension plan. Along with your resume, please submit a cover letter outlining why you are the right candidate for this position by telling us how your relevant work experience has prepared you to undertake this role. A submission without a cover letter will not be considered. During the 90-day probationary period, the successful candidate will be required to work from CPSA's downtown Edmonton office. At the conclusion of a successful probationary period, a hybrid work arrangement may be considered. Please note that the successful candidate will be required to provide a Criminal Record Check satisfactory to CPSA. We thank all candidates for their interest in CPSA. Only those selected to move forward in our selection process will be contacted. By applying to this position, you are confirming you possess either Canadian Citizenship, permanent resident status, or a valid work permit. Applications will be accepted until 4:00 p.m. MST on Monday, September 28, 2026 or until a suitable candidate is identified. CPSA embraces diversity and equal opportunity. The more inclusive we are, the better we can do our work. All candidates are considered for employment regardless of age, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, national origin, veteran or disability status. CPSA's work of regulating physicians and physician assistants takes place throughout Alberta. Our office is in Treaty 6 Territory, traditional lands of many First Nations including the Cree, Saulteaux, Blackfoot, Dene and Nakota Sioux. We are located within the Métis Homeland and acknowledge the Inuit who call this place home.

What you’ll do

The Accounts Payable Clerk processes vendor invoices, payments, and electronic funds transfers while maintaining accurate vendor records. They also assist the accounting department with journal entries, credit card reconciliations, and financial reporting tasks.

Requirements

Candidates must possess a post-secondary diploma in accounting and at least one year of related experience. Strong organizational skills, attention to detail, and proficiency in Microsoft Office are required for this role.

Benefits

• Comprehensive benefits package • Pension plan

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Journal entries
• Vendor management
• EFT processing
• Expense workflows
• Reconciliation
• Microsoft Office
• Microsoft Dynamics
• BI360
• CoreIntegrator
• Time management
• Attention to detail
• Customer focus
• Organizational skills
• Multitasking
• Communication skills
• Vendor Payments
• Microsoft Dynamics 365
• Microsoft 365
• Workflow Management
• Organizational Skills
• Accounts Payable
• Accounting
• Accounting Software
• Auditing
• Customer Service
• Communication
• Continuous Quality Improvement (CQI)
• Electronic Funds Transfer
• Finance
• Invoicing
• Remittance
• Time Management
• Workflow Management Systems
• Vendor Management
• Detail Oriented

Job areas

• Finance & Accounting
• Administrative
• Government & Public Sector
• Accounts Payable Accounting Clerk
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks