Payroll Specialist - Regular Full-time

Job summary

Process confidential biweekly payroll from end to end, including deductions, timesheets, employee records, pension documents, and payroll reports, while ensuring compliance with legislation, policies, and collective agreements. Advise employees and managers, resolve discrepancies, collaborate with HR and Finance, and contribute to process improvements, audits, reporting, and year-end activities.

Job details

Job Description And Duties Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time continuing Payroll Specialist position starting as soon as possible. Salary will be in accordance with the BCGEU Support Staff Salary Scale, Level 12: $2,646.00 [Under review] biweekly plus a comprehensive benefits package. At Coast Mountain College (CMTN), we are dedicated to nurturing a vibrant and welcoming community where inclusion, diversity, equity, accessibility, and interculturalism are fundamental values and form the cornerstone for our guiding principles. We acknowledge the historic and ongoing barriers that impact students, employees, and community members, and we are determined to identify and address these obstacles through meaningful dialogue, informed policy, and sustained action. Our institution is committed to creating an environment across all CMTN campuses where students and employees feel safe, valued, and supported. We are seeking highly skilled, payroll professional to join our HR and Payroll Department. This role goes beyond processing payroll – it’s about building trust, fostering collaboration, and helping us modernize our payroll practices to better serve employees and the College. If you are curious, solutions-oriented and comfortable with identifying, proposing and implementing changes, this job may be for you! This position is ideal for professional who thrives in a dynamic, fast paced and ever-changing environment, and who is ready to share their knowledge. Duties: Reporting directly to the Payroll Coordinator, the Payroll Specialist provides confidential bi-weekly payroll support and services. Duties will include but are not limited to: Accurately processes end-to-end payroll in compliance with legislation, policies and collective agreements Calculates a variety of payroll deductions, such as but not limited to income tax, pension and benefit premiums Calculates and processes timesheets, seniority lists, and ensures accuracy and compliance Creates and maintains employee record information in the HR Information System (Colleague), ensuring accuracy and integrity of payroll data Partners closely with HR, Finance and other internal teams to ensure transparency and alignment of practices Prepares and maintains payroll documents and reports, such as pension, records of employment, and more. Provides responsive, clear communication and advice to employees, managers and other partners Researches, investigates and resolves document discrepancies, such as but not limited to timesheets. Identifies opportunities to update processes, supporting continuous improvement and efficiency Supports other HR or payroll related projects as required, such as audits, reporting and year-end activities. Qualifications Qualifications/Skills: Two-year diploma (Bachelor’s degree preferred) in Accounting, Business or other related discipline. A combination of education and experience may be considered. Payroll Compliance Practitioner (PCP) preferred. Knowledge of full cycle payroll processes, including year-end processes Knowledge of regulations impacting payroll regulations, such as tax rules and compliance requirements One year of experience processing a full cycle of payroll; 3 years preferred. Experience working in a unionized environment and interpreting collective agreements preferred Experience using a complex and integrated payroll system such as Colleague Ability to effectively manage time, prioritize tasks, be self-directed, and work independently Possess a high level of tact, integrity and discretion in handling confidential information Intermediate skills in Microsoft Word, Excel and Outlook, and information management system Detail-oriented with strong organizational and proactive problem-solving abilities A collaborative team player who thrives in a fast-paced changing environment Ability to communicate complex information to diverse audiences both verbally and in writing Application information To apply please send a cover letter, quoting competition #26.077B, and an up-to-date resume to: Coast Mountain College, Human Resources, Email: apply@coastmountaincollege.ca NOTE: Only complete applications with a cover letter and resume included) received to the above noted email address will be considered. All qualified candidates are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. Individuals who anticipate needing accommodations for any part of the application process, may contact HR in confidence, prior to the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Closing date This competition will remain open until a suitable candidate is selected. Competition number 26.077B Job status Open Posting type Support Audience Open to both internal and external candidates Department Human Resource and Payroll Campuses terrace

What you’ll do

Process confidential biweekly payroll from end to end, including deductions, timesheets, employee records, pension documents, and payroll reports, while ensuring compliance with legislation, policies, and collective agreements. Advise employees and managers, resolve discrepancies, collaborate with HR and Finance, and contribute to process improvements, audits, reporting, and year-end activities.

Requirements

A two-year diploma in Accounting, Business, or a related discipline is preferred, with a bachelor's degree preferred; equivalent education and experience may be considered, and the Payroll Compliance Practitioner credential is preferred. Candidates should have at least one year of full-cycle payroll experience (three years preferred), knowledge of payroll regulations and year-end processes, and strong organizational, communication, confidentiality, and problem-solving skills; unionized-environment and Colleague system experience are preferred.

Benefits

• Comprehensive Benefits Package

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Full-Cycle Payroll Processing
• Payroll Compliance
• Payroll Deductions
• Timesheet Processing
• Seniority List Management
• HR Information Systems
• Collective Agreement Interpretation
• Payroll Reporting
• Records of Employment
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Time Management
• Problem-Solving
• Confidential Information Handling
• Communication

Job areas

• Human Resources
• Finance & Accounting
• Education
• Administrative