Accounts Payable Clerk (Entry-Level)

POSITION OVERVIEW The Accounts Payable Clerk is an entry-level accounting position responsible for supporting the accurate and timely processing of the Company's accounts payable functions. This is an excellent opportunity for a recent graduate or early-career professional looking to build practical experience in accounting and develop a strong foundation in accounts payable and financial administration. Working closely with the accounting team, internal departments, vendors, and management, the Accounts Payable Clerk will learn and assist with invoice processing, payment preparation, account reconciliations, recordkeeping, and resolving basic invoice and payment discrepancies. The successful candidate will be detail-oriented, organized, dependable, and eager to learn. While previous accounts payable experience is an asset, we are willing to train the right candidate who has a strong interest in accounting and demonstrates a positive, professional approach to their work. KEY RESPONSIBILTIES Accounts Payable Assist with processing vendor invoices accurately and efficiently in accordance with Company policies and approval procedures. Review invoices for accuracy, appropriate authorization, purchase order matching, pricing, and required supporting documentation. Enter invoices into the accounting system accurately and within established timelines. Learn to allocate expenses to the appropriate general ledger accounts, departments, and cost centres. Assist with monitoring accounts payable aging and identifying invoices approaching their payment terms. Assist with preparing and processing vendor payments, including electronic funds transfers (EFT), cheques, and other approved payment methods. Maintain accurate payment records and supporting documentation. Learn and follow established accounts payable processes, procedures, and internal controls. RECONCILIATIONS & RECORD MANAGEMENT Assist with reconciling vendor statements and identifying outstanding balances or discrepancies. Compare accounting system information to vendor statements and assist in investigating variances. Research invoice, purchase order, pricing, credit, and payment discrepancies with guidance from the accounting team. Assist with ensuring vendor credits are received, applied correctly, and properly documented. Maintain organized electronic and physical filing systems for invoices, payment records, and supporting documentation. Develop an understanding of proper financial recordkeeping and documentation requirements. VENDOR & INTERNAL COMMUNICATION Respond to routine vendor inquiries regarding invoices, payment status, and account information in a professional and timely manner. Work with internal departments to obtain missing approvals, documentation, or information required to process invoices. Communicate with vendors and internal team members to assist with resolving basic invoice discrepancies. Build positive and professional working relationships with vendors and internal stakeholders. FINANCIAL & ADMINISTRATIVE SUPPORT Assist with month-end and year-end accounts payable activities, reconciliations, and reporting. Prepare basic reports and supporting documentation for Management and external accountants as required. Assist with maintaining accurate accounting records and documentation. Support improvements to accounts payable processes as knowledge and experience develop. Maintain confidentiality when handling financial, employee, vendor, banking, and other sensitive information. Perform other accounting and administrative duties as reasonably assigned. QUALIFICATIONS & SKILLS Recent graduate or student with a diploma or degree in Accounting, Finance, Business Administration, or a related discipline is preferred. Previous accounts payable, bookkeeping, accounting, administrative, or office experience is an asset but not required. Strong interest in developing a career in accounting and finance. Basic understanding of accounting principles and financial terminology. Experience with QuickBooks Online or similar accounting software is an asset. Basic to intermediate proficiency with Microsoft Office, particularly Microsoft Excel. Strong attention to detail and commitment to accuracy. Good organizational and time management skills with the ability to manage multiple tasks and meet deadlines. Strong willingness to learn new accounting systems, processes, and procedures. Effective written and verbal communication skills. Professional and approachable manner when communicating with vendors and internal team members. Strong problem-solving skills and willingness to ask questions and seek clarification when needed. Ability to work independently while also contributing positively to a team environment. Demonstrates reliability, accountability, professionalism, and a positive attitude. Ability to maintain confidentiality and exercise discretion when handling financial and other sensitive information. LEARNING & DEVELOPMENT This position is designed to provide a strong foundation in accounts payable and practical accounting operations. The successful candidate will have the opportunity to develop knowledge and experience in: Full-cycle accounts payable processes. Invoice review, coding, and entry. Purchase orders and invoice matching. Vendor account reconciliations. Payment processing and payment terms. General ledger coding and cost centre allocation. Month-end and year-end accounting procedures. Financial recordkeeping and internal controls. Accounting software and Microsoft Excel. Professional communication with vendors and internal stakeholders. Training and guidance will be provided to help the successful candidate develop the knowledge and skills required to become proficient in the role. #Hiring #AccountsPayable #APClerk #AccountingJobs #EntryLevelJobs #AlbertaJobs #EdmontonJobs

The Accounts Payable Clerk is responsible for processing vendor invoices, preparing payments, and reconciling accounts to ensure financial accuracy. The role also involves maintaining organized records and communicating with vendors and internal departments to resolve discrepancies.

A degree or diploma in Accounting, Finance, or Business Administration is preferred for this entry-level role. Candidates should possess basic knowledge of accounting principles and proficiency in Microsoft Excel, with QuickBooks experience being an asset.

• Time managementPreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Invoice Processing
• Account Reconciliation
• General Ledger Coding
• QuickBooks Online
• Microsoft Excel
• Financial Recordkeeping
• Vendor Management
• Payment Processing
• Attention To Detail
• Time Management
• Written Communication
• Verbal Communication
• Problem Solving
• Data Entry
• Financial Administration

• Finance & Accounting
• Administrative
• Manufacturing

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Sep 18, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available