Payroll Specialist

Job summary

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for salaried, hourly, and unionized employees. This role also involves reconciling payroll-related general ledger accounts, managing third-party remittances, and ensuring compliance with federal and provincial regulations.

Job details

Accelerate your career with the most awarded Air Cargo Airline in Canada! Cargojet is Canada's leading provider of time-sensitive overnight air cargo services and carries over 1,300,000 pounds of cargo each business night. Cargojet operates its network across North America each business night, utilizing a fleet of all-cargo aircraft Cargojet has been awarded one of Canada’s 50 Best Managed Companies as well as being awarded the Shipper’s Choice Award for the best Air Cargo Carrier in Canada for the past number of years. Being part of Cargojet will allow you to become a part of a diverse and vibrant family at the leading edge of the air cargo industry both domestically and internationally. Cargojet team members are dedicated, hardworking, and have a strong sense of leadership and commitment. Primary Objective of the Position: This position is responsible for the accurate and timely processing of payroll while ensuring compliance with federal, provincial, and company policies. This role requires strong knowledge of payroll administration, union payroll, third-party remittances, benefits auditing, general ledger reconciliations, workforce management systems, and Collective Agreements. Job Duties: * Process accurate and timely bi-weekly payroll for salaried, hourly, and unionized employees, ensuring compliance with applicable Collective Agreements, including wage rates, premiums, contractual obligations, and union remittance requirements. * Manage employee timekeeping records, ensuring the accurate processing of regular hours, overtime, shift premiums, vacation, and attendance. * Review and audit payroll transactions, employee benefits, and payroll deductions to ensure accuracy and compliance, while investigating and resolving payroll discrepancies and responding to employee payroll inquiries in a timely manner. * Prepare and reconcile third-party remittances, including pension, benefits, union dues, garnishments, workers' compensation, and statutory deductions. * Reconcile payroll-related General Ledger accounts and prepare journal entries for month-end and year-end financial reporting. * Support payroll year-end activities, including reconciliations, tax reporting, and regulatory filings. * Ensure compliance with payroll legislation, employment standards, tax regulations, collective agreements, and company policies. * Administer monthly billings and payments for insurance providers, benefits, pension, RRSP, and other payroll-related programs, ensuring timely processing, accuracy, and reconciliation. * Administer short-term and long-term disability claims in collaboration with internal and external stakeholders. * Maintain and update payroll policies, procedures, and Standard Operating Procedures (SOPs) to ensure compliance, consistency, and operational efficiency. * Collaborate with Human Resources, Finance, and Operations to support payroll initiatives and ensure seamless payroll operations. * Maintain the confidentiality and integrity of payroll and employee information. * Participate in payroll audits and identify opportunities for process improvements. * Perform other payroll-related duties and special projects as assigned. Qualifications: * Diploma or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field. * Minimum of four (4) years of payroll administration experience, preferably in a high-volume, unionized environment. * PCP designation or actively working toward certification is considered an asset. * Strong knowledge of Canadian payroll legislation, employment standards, payroll taxation, statutory remittances, and year-end reporting requirements. * Experience processing payroll for unionized employees, third-party remittances, employee benefits, and payroll-related General Ledger reconciliations and journal entries. * Experience with payroll, workforce management, and timekeeping systems; experience using UKG Pro, UKG Workforce Management (WFM), or similar Human Capital Management (HCM) systems is considered an asset. * Advanced proficiency in Microsoft Excel, payroll reporting, and Business Intelligence (BI) tools is considered an asset. * Strong analytical, organizational, problem-solving, communication, and time management skills, with the ability to prioritize multiple deadlines, work independently, and maintain confidentiality. Important to Know: * Cargojet is an equal-opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted. * We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs. * At Cargojet, we make safety the highest priority. Because of this priority and as we operate in a safety-sensitive environment, we require all employees to abstain from consuming Cannabis, in and outside of the workplace. This is a critical element of our drug and alcohol policy that all employees must comply with at all times.

What you’ll do

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for salaried, hourly, and unionized employees. This role also involves reconciling payroll-related general ledger accounts, managing third-party remittances, and ensuring compliance with federal and provincial regulations.

Requirements

Candidates must possess a diploma or bachelor's degree in a relevant field and at least four years of payroll administration experience. Proficiency in payroll systems, Canadian payroll legislation, and experience with unionized environments are required.

Benefits

• Pension • Benefits • RRSP

Listed skills

• Problem solving · Preferred
• Microsoft Excel · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll administration
• Union payroll
• Third-party remittances
• Benefits auditing
• General ledger reconciliations
• Workforce management systems
• Collective agreements
• Payroll legislation
• Employment standards
• Payroll taxation
• Year-end reporting
• UKG Pro
• Microsoft Excel
• Business intelligence tools
• Analytical skills
• Problem-solving
• Payroll Reporting
• General Ledger Reconciliation
• Canadian Payroll
• Operational Efficiency
• Payroll Processing
• Long Term Disability Claims
• Human Capital Management (HCM)
• Payroll Policies and Processes
• Cannabis
• Accounting
• Auditing
• Reconciliation
• Business Intelligence
• Business Administration
• Communication
• Confidentiality
• Finance
• Financial Statements
• Packaging And Labeling
• General Ledger
• Standard Operating Procedure
• Leadership
• Problem Solving
• Legislation
• Operations
• Remittance
• Requirements Management
• Time Management
• Tax Consulting
• Workers' Compensation
• Workforce Management
• Process Improvement
• Regulatory Filings
• Prioritization

Job areas

• Human Resources
• Finance & Accounting
• Logistics
• Transportation
• Payroll Specialist
• Payroll Specialist (General)
• Payroll Clerks
• Payroll and Timekeeping Clerks