Corporate Accounts Payable Administrator

Job summary

The Corporate Accounts Payable Administrator is responsible for processing vendor invoices, credit memos, and maintaining the corporate accounts payable email account. They also assist with month-end processes and collaborate with branch staff to resolve invoice discrepancies.

Job details

Allmar welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Allmar Inc., is the leader in the architectural Door and Door Hardware industry. With over 60 years' experience in the industry and branches in 12 Canadian cities, Allmar has built a reputation of integrity and superior customer service. We are seeking a full time Corporate Accounts Payable Administrator to join our Head Office in Winnipeg. The Corporate Accounts Payable Administrator is expected to have a strong understanding of the vendor invoice entry and payment processes, as well as how to handle certain accounting and administrative tasks. They follow Company policies in processing vendor invoices and credit memos while also supporting the Accounts Payable Manager/Corporate Controller in completing projects as assigned. The Corporate Accounts Payable Administrator communicates directly with vendors and branch Accounts Payable staff, while working in conjunction with other Head Office Finance Team members. JOB RESPONSIBILITIES Duties include but are not limited to: * Maintain Corporate Accounts Payable email account * Review invoices posted by the branches for accuracy of coding, amounts, dating, etc. * Resolve posted invoice/credit memo discrepancies with branch Accounts Payable staff * Post vendor invoices/credit memos using ERP system * File/organize posted invoices for future payment * Match vendor invoices to payment batch runs * Maintain vendor filing system * Review vendor statements to ensure all outstanding invoices are accounted for and credits are properly posted * Assist in month end processes by closing A/P in a timely manner * May include completion and/or filing of new vendor applications * May include processing of outbound mail and courier shipments * Mainly in an office environment * Sitting for long periods while working with standard office equipment * Spend extended hours in front of a computer screen * Lifting of supplies and materials up to 20 lbs. * Moderate lighting and temperature KNOWLEDGE, SKILLS AND ABILITIES * Strong mathematical aptitude * Strong attention to detail and accuracy * Excellent organizational skills * Excellent communication skills, both verbal and written * Ability to work independently as well in a team-based environment EDUCATION AND EXPERIENCE REQUIRED * 1-2 year post-secondary accounting certificate preferred. * 2 years’ experience in accounts payable or related work experience. * Proficient in MS Office (Excel, Word, Outlook, Teams) and experience with ERP systems * Experience in the construction industry an asset GENERAL ORGANIZATIONAL REQUIREMENTS * Always treat customers, staff and co-workers with dignity and respect * Willing to work overtime as required * Willing to perform other jobs as required by organizational demands * Must be able to work effectively in a team-based collaborative environment * Ability to work under minimal supervision * Strong attention to detail * Work safely and responsibly to ensure a healthy and safe work environment * Presenting and performing to the highest quality standards * Must maintain confidentiality of all written and oral communication as applicable * Always represent the Company with integrity in an ethical and legal manner Please feel free to visit us at www.allmar.com [//www.allmar.com] We thank all interested applicants, however, only those under consideration will be contacted.

What you’ll do

The Corporate Accounts Payable Administrator is responsible for processing vendor invoices, credit memos, and maintaining the corporate accounts payable email account. They also assist with month-end processes and collaborate with branch staff to resolve invoice discrepancies.

Requirements

Candidates should have at least 2 years of experience in accounts payable and proficiency in MS Office and ERP systems. A post-secondary accounting certificate is preferred, along with strong mathematical and organizational skills.

Listed skills

• ERP systems · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Invoice processing
• Mathematical aptitude
• Attention to detail
• Organizational skills
• Communication skills
• ERP systems
• MS Office
• Excel
• Word
• Outlook
• Teams
• Data entry
• Reconciliation
• Month end processes
• Invoicing
• Communication
• Accounts Payable
• Microsoft Excel
• Detail Oriented
• Ethical Standards And Conduct
• Microsoft Outlook
• Organizational Skills
• Enterprise Resource Planning
• Finance
• Customer Service
• Office Equipment
• Administrative Functions
• Mathematics
• Verbal Communication Skills
• Confidentiality
• Accounting
• Filing
• Memos
• Invoice Review
• ERP Systems Knowledge
• Corporate Accounts Payable

Job areas

• Finance & Accounting
• Administrative
• Construction
• Corporate Accounts Payable Manager
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks