Payroll Coordinator (3-month contract)

Job summary

The Payroll Coordinator assists in preparing bi-weekly payroll for three companies, managing data entry and system maintenance. Key duties include validating timesheets, processing garnishments, and coordinating with admin teams to ensure accurate payments.

Job details

Under general direction of the Payroll Manager, the Payroll Coordinator is responsible for assisting payroll preparation for three companies (ATI, Tier 2, and F3). In addition, the incumbent is responsible for performing the daily data entry associated with updating and maintaining the system in order to provide accurate payment to employees. Responsibilities Assisting to prep payroll for processing bi-weekly payroll for all 3 companies Receive timesheets for all employees (all 3 companies) and validate them with Email and GP Maintenance of Alta time payroll folder and Cross reference all tie outs in GP with the approval emails from managers in ALTA time: After the Admin team of each business unit confirms that the tie outs are ready, post all time on a weekly basis Maintain Log of Alta time approval emails in the pay period folders in the Payroll drive Coordinate with Admin and open/post corrections in GP Maintain a log of all corrections received from admin teams Maintain and update spreadsheets for all employees and their reporting managers – cross referencing the information in GP and Ultipro Extract Hourly and unit batch from GP on a weekly basis and upload to Ultipro for ATI Setting up any new hires, rate changes, terminations in FTTX, and UKG Extract & reconcile payroll file from GP Summary Sheet for upload to Ultipro Maintain and processing Garnishment payments for employees Reply to all emails pertaining to basic queries on NS Payroll / Tier 2 /F3 email box Assist with updating PIER deficiencies and PD7A balancing for all 3 companies after each payroll. Check all permanent changes such as address, SIN no etc. for all employees prior to payroll run Any ongoing project such as vacation adjustment for Unit employees and moving benefit adjustment for T4 & RL purpose as directed by Manager After the payroll run provide all payroll related DPRs to Tier2 Employees Provide earning information for WCB and ICBC purposes Complete EI audits from service Canada and any personal information requested by CRA Work with admin team to educate on the best practices on posting timely tie outs and minimizing corrections and getting all technicians to update all orders in web-tracker on a timely fashion Conduct Roll call on weekly basis Coordinate at all times with team members on all related payroll tasks Personal Qualities Leadership – ability to direct others Flexible – open to change & new information and rapidly adapts to changing conditions or unexpected obstacles Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks Independent - ability to work well under limited supervision Analytical Thinking/Problem Solving - capable of complex reasoning analysis Results focused – driven to achieve Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times Qualifications At least 2-3 year payroll experience Certification of (PCP) from the Canadian Payroll Association or working towards PCP. Working knowledge of payroll practices and (Federal) labour regulations & compliance The ability to deal with confidential and sensitive information in a diplomatic and tactful manner Proficient in MS Office applications including Word, Excel, Outlook, PowerPoint and Visio Proficient in Payroll software Working Conditions Normal office environment. General hours of Monday through Friday 8:00am to 4:30pm.

What you’ll do

The Payroll Coordinator assists in preparing bi-weekly payroll for three companies, managing data entry and system maintenance. Key duties include validating timesheets, processing garnishments, and coordinating with admin teams to ensure accurate payments.

Requirements

Candidates need 2-3 years of payroll experience and a PCP certification or be working towards one. Proficiency in MS Office and payroll software, along with knowledge of federal labor regulations, is required.

Listed skills

• Problem solving · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Data Entry
• Garnishment Processing
• Compliance
• MS Office
• Ultipro
• GP
• UKG
• Analytical Thinking
• Problem Solving
• Interpersonal Skills
• Attention To Detail
• Time Tracking
• Reconciliation
• Labor Regulations
• Communication

Job areas

• Finance & Accounting
• Human Resources
• Administrative