Payroll Specialist (US & Canada)

What you’ll love about this role: At 3P Learning, our award-winning Educational learning products – including Mathletics, Reading Eggs, Writing Legends, and Mathseeds – spark a love of learning in millions of kids worldwide. Behind every great product is a great team, and that starts with ensuring our people are supported, paid accurately, and cared for. We’re seeking an experienced Payroll Specialist to own end-to-end payroll operations across the U.S. and Canada. This is a part-time position with a potential for flexibility on the working structure depending on experience and preference. This role is ideal for a highly detailed individual who thrives in multi-country payroll environments and who enjoys being a trusted subject matter expert. You’ll work closely with Finance, People & Culture, external providers, and auditors to ensure operational excellence and seamless employee experience. About the Role: As a fully qualified, journey-level Payroll Specialist, you will process biweekly payroll, maintain compliance with all federal, state, and provincial regulations, audit and reconcile pay records, and serve as a liaison to employees, internal teams, and third-party vendors. You will also coordinate payroll system upgrades, interpret pay policies, and support year-end processes, benefits administration, and audits. Key Responsibilities: Process biweekly payroll for salaried and hourly employees using ADP Workforce Now with accuracy and compliance. We currently have approximately 100 employees across both countries. Audit pay records, reconcile totals by department, location, and country; apply pay policies correctly (vacation, LOA, disability, government regulations). Prepare payroll journal entries, complete month-end and year-end reconciliations, and coordinate third-party payroll system upgrades. Serve as primary payroll contact for employees and vendors; resolve discrepancies and respond to audit requests. Ensure compliance with U.S. federal/state and Canadian federal/provincial regulations; administer 401(k) and RRSP contributions and benefits. Document payroll processes, train staff, and back up specialized payroll functions as needed. Qualifications: 5+ years payroll experience with the U.S. and Canada. Expert in ADP Workforce Now. Strong knowledge of payroll regulations, benefits, reconciliations, and year-end processes. Analytical, problem-solving, and communication skills; able to advise senior partners on complex matters. Payroll certifications (PCP, CPM, FPC, CPP) or an accounting/finance background required. Why you’ll love working at 3P: Join a global company where your ideas are heard, contributions are visible, and impact is real. Collaborate with passionate colleagues in a culture that values precision, accountability, and teamwork – and help support the people creating learning experiences for millions of students worldwide.

Own end-to-end biweekly payroll operations for approximately 100 employees across the U.S. and Canada using ADP Workforce Now. Ensure compliance with federal, state, and provincial regulations while managing reconciliations, audits, and benefits administration.

Requires 5+ years of US and Canada payroll experience and expert-level proficiency in ADP Workforce Now. A professional payroll certification (PCP, CPM, FPC, CPP) or a background in accounting/finance is required.

• 401(k) • RRSP

Identified from the job description. Confirm important requirements above.

• ADP Workforce Now
• Multi-country Payroll
• Payroll Compliance
• Payroll Reconciliation
• Benefits Administration
• Journal Entries
• Audit Coordination
• US Payroll Regulations
• Canadian Payroll Regulations
• Analytical Skills
• Problem Solving
• Communication Skills

Minimum education

Trade certificate

Minimum experience

5+ years